Equine Services Coordinator

£25,000 per annum‍

Permanent, full-time, 35 hours/week

Variable working pattern, Mon-Sun (9-5 weekdays and 8.30-1pm weekends)

 Be part of something extraordinary, join Weatherbys a trusted family run business since 1770 with a proud reputation of excellence in the racing industry. At Weatherbys we appreciate and value our employees and drive a culture of support and excellence. As an Equine Services Coordinator you will be valued, supported and be given real opportunities to grow and develop.

Job Purpose

We are seeking a proactive, detailed orientated and enthusiastic Equines Services Coordinator to join the team. You will be right at the heart of the action, making sure everything is set up and ready to go. Your focus will be on managing entries and declarations for horse racing across Britain and handling a wide range of admin tasks that keep everything running smoothly.

Key Responsibilities:

• Processing and publication of entries and declarations in races
• Updating of the Racing Administration Site
• Ensuring publication of race data meets deadlines
• Checking race conditions
• Processing claiming and selling race
• Stakeholder management

• Checking Jockey claims and qualifications·       

• Checking that the correct weights have been allocated in races·  

• Dealing with queries, both on the phone and by email

• Liaising with Trainers, Owners and the BHA

• Ad hoc Administrative tasks

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Skill Requirements:

•  Meticulous attention to detail

• Professional and polite telephone manner

• Excellent customer service skills

• Able to pick up new skills and knowledge quickly

• Good interpersonal and communication skills(written and verbal)

• Good knowledge of Microsoft Excel

• Ability to organise and prioritise workload

•  Works well as part of a team

• Adaptable in a fast-changing environment

• An interest in horse racing would be beneficial, but is not essential

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Benefits

• 25 days holiday (plus 8 bank holidays)

• 1  additional day’s holiday for every year worked up to 28 days

• Option for hybrid working (2 days in the office)after successful completion of probation

• Access to employee perks and discount platform

• Life assurance

• Employee Assistance Programme (EAP)

• Employer matched contributory pension scheme

• Subsidised corporate gym membership

• Annual company race days

• Regular eyesight tests

• Savings Benefit Scheme

• Free parking

To apply for this role please email your CV to HR@weatherbys.co.uk

Closing Date: 18^th August 2025

Interviews will take place week commencing the 25^th August2025

Weatherbys upholds the principles of equality and diversity and actively promotes opportunity for all employees, both current and prospective.

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